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Sending a meeting recap can summarize discussions and important details for attendees or those employees who could not attend Unlike raw meeting notes or a full transcript, it’s not about recording everything said, just the stuff that matters In this article, we discuss what a meeting recap is, how to send one and what it should include

We also provide an example and template to help you write your own. What is a meeting recap It turns a conversation into documented decisions and action items that everyone can reference

Use these 15 samples as starting points and tailor the tone, length, and detail level to fit your role, your company culture, and the importance of the meeting.

Turn meeting notes into action Use these 5 clear meeting recap email templates to summarize key takeaways and define next steps. Here’s what separates the professionals who get results from those who get ignored They understand that every meeting summary serves a specific purpose and speaks to its audience in exactly the right tone

These carefully crafted examples will show you how to write meeting summaries that people actually read and act upon. This includes a clear subject line, a cordial opening greeting, and a concise summary of what was discussed. Begin with a thank you Start by expressing gratitude for their time or contributions during the meeting

Highlight the main topics discussed to ensure mutual understanding

Clearly outline responsibilities, deadlines, or next steps. Here’s how to write a recap email successfully Sending an effective meeting recap email is essential to ensure clarity, accountability, and ongoing communication It helps all attendees stay on the same page and provides a written summary of key points discussed

Here’s a breakdown of what should be included in an effective meeting recap email:

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